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Van check: tyres, fuel etc.
2. Make sure your mobile phone on for the day (to contact or respond client)
3. Double check equipment needed and event detail on Runlist (check group description)
4. Cek convenient route, photo booth equipment and loading zone before leave.
5. Contact the person in-charge of the event if needed during drop off.
6. Park properly at allowed area. If free parking is not around, find a payable parking spot available close to the drop off.
7. Arrive at the venue at the earliest time possible. We usually make everything is ready 1 hour before booth clock.
8. If unexpected things happen (running late etc.), reach out Padli or Levina immidiately.
9. Confirm the layout (where to set up) to the person in charge of the event before setup. Avoid getting called to move the photo booth after setup.
10. Test out the photo booth (take photos 2-3 times) and show to the host how to operate it.
11. Take pictures of the setup: printed photos, printer, props and machine. Upload to the group along with event name. (pictures of the setup is a proof of we have delivered the service proprietary)
12. Secure the wires and power point using duct-tape and let the person in-charge knows what time to pick before leave after setup.
13. Stand by during the event and respond quickly if troubleshoots needed. Let them know arriving time before coming to the event to fix any problems.
14. Pick up at the time that has been agreed. If the guests are still taking photos, tell them politely that the photo booth must be packed up. (avoid pack up the next day if possible)
15. If the guest book was left on the table, please give it to the host or if no one is there, bring it home and post it the next day. (don’t leave it if no one is there).
16. Fill up the fuel if it’s less than 25% on the way home. (don’t leave the fuel almost empty, so that the next person who drive the van can leave quickly if it’s urgent).
17. Sync the photos from the machines to cloud and put the equipment back neatly.
1. Tower sleek and screen cover. (tighten the screws)
2. A set of frame bars for backdrop.
3. Backdrop (bring a backup in case it’s dirty).
4. Printer inside a box, cover and enough paper.
7. Folding table and clean black table cloth.
8. Frame signage photo booth.
9. Signage props according to the event (wedding, birthday etc).
10. Hats and glasses.
11. A guest book, a pen and a glue stick (5 hours hire or if requested).
12. Duct tape and extension cable.
1. Tower classic and track pad.
2. Pipe bars left and right forbackdrop and a panel for back cover.
3. Backdrop (bringa backup in case it’s dirty)
4. Printer and enough paper.
5. Flash strobe (test it)
6. 4 bollards dan and red ropes (if requires)
7. Folding tableand black table cloth
8. Frame signagephoto booth
9. Signage props according to theevent (wedding, birthday etc)
10. Hats and glasses
11. A guest book, a pen and a glue stick (5 hours hire or if requested)
12. Duct tape and extension cable
Must Provide
1. A table and a clean table cloth.
2. Printerbox ready. Well covered and cut paper emptied.
3. Company signage (figura)
4. Hats (4-6).
5. Sign boards according to event theme (4-5)
6. Glasses (6 minimum)
7. Guest book opened with a gold pen and a glue stick. (check Runlist)
Things to note:
1. Always bring foldable table and clean table cloth incase the venue doesn't provide one.
2. Use our own table if the venue provides a small or ugly table.
3. Do not under any circumstances provide dirty or broken photo booth machine, props, table cloth, printer box and printer cover! Clean everything before setup as we promise professional service to clients.
1. During pack up, tape a set of frame backdrop together using used tape for wires so that it won't lose and easy to be used for the next staff.
2. Check backdrop's balance after set up especially semi outdoor setup. Ensure the frame bar won't move by putting some tape or sand bags.
Outdoor set up
During drop off, I can't find any parking spot. Call the person in-charge of the event. It could be venue manager or Booking name on runlist. Tell the situation and ask them where to park.
I arrived at the venue but no one is there. Call the person in-charge of the event. It could be venue manager. Ask them where to setup the booth. 3. The host has requested me to setup outdoor. Outdoor under a shade is fine. Do not set up exposed under the sun as it'd destroy the machine and printer as well as raining. The host has agreed to provide suitable layout, if they insist us to set up without shade, call Padli immidiately.
4. The host asking to extend hiring period during set up. Tell the host that extending hiring period on the event date will be $50.00 /30 minutes. If the host agrees, inform Ella and tell the host that the invoice will be sent before leave the site after set up.
5. The host cancel the attendant as they think it's no longer required.
Tell to the host politely that there won't be refund for cancelling the attendant as the package include an attendant. Call Padli if the host insist to cancel and asking refund before the set up finished.
6. The host or guets call or sms you because a trouble has occured.
Respon to the call or sms immidiately. Ask what happened if it's printing issue tell them to keep taking photos, give them your eta and and tell them you will print all taken photos when you arrive. Don't come without noticing/responding the host or guest first.
7. During pack up, the guests or the host are still using the photo booth.
Tell them politely that that hiring period is over and if they insist not to let you pack up, inform the host there will be additional $50.00 /30 mins. Sometimes people are drunk so don't wait until they stop using.
8. During set up or pick up, the fan got flat tyre or has mechanical issues. Call Road Assistance on fleet card and make sure the card showing correct plat number of the van you drive.
9. Got an accident during the job.
The Photo Booth ETC hires you as a contractor not as our worker, so we expect you have your own health insurance that can cover if anything happens to you during the job. If you can't claim insurance to cover, we will discuss the solution.
10. I got fined during set up or pick up.
Any traffic violation (speeding, illegal parking, broken car lights etc) will not be covered by Photo Booth ETC. However, if you must pay parking meter, it will be reimbursed.
11. The client complain during pack up because there were some issues or the photo booth wasn't ready on time.
Apologise to the client and offer them if they want to extend hiring period or 1 copy each photo reprint for free.